Create a Blanket Purchase Agreement (BPA)

A Blanket Purchase Agreement (BPA) is a simplified method of filling anticipated repetitive needs for services and products. BPAs are "charge accounts" that ordering offices establish with entities to provide themselves with an easy ordering tool. >>--> >>-->

Multiple BPAs should be established when you cannot easily define your service and/or product requirements, or you determine that more than one BPA is needed to meet your needs.

Instructions on Reporting a Blanket Purchase Agreement

Steps:

1. From the Home screen, within the Basic IDVs section, click the BPA contract type.

1. Enter data in the Document Information section.

1. IDV Type : Defaults to BPA
2. IDV Status : Defaults to "NEW"
3. IDV ID - Mandatory Fields

1. Agency Code - Enter the appropriate four (4) digit agency or subagency identification code.
2. PIID - Enter the unique identifier for the award. PIID shall follow the Uniform PIID Structure. The first six characters must match the Contracting Office ID (AAC). The 7th and 8th characters must match the fiscal year of the Date Signed. The 9th character represents the type of instrument. Positions 10 through 17 will be assigned by the Agency. Format must be upper case alpha and numeric only with no embedded spaces or special characters. FPDS will convert lower case letters to upper case, remove leading or trailing blank spaces, and remove any non-alphanumeric characters prior to validation.
3. Mod No - Defaults to '0' on a base contract. Enter a unique value when reporting a modification to a base contract. The modification number must start with an (A) or a (P). The length must be six characters.

1. Referenced IDV ID - Not Applicable for a Part 13 BPA. It is Required for a Part 8 BPA.
2. Reason for Modification - Not applicable for a base contract. Select the value that applies when reporting a modification to a base contract.
3. Solicitation ID - Enter the Solicitation Identifier as in Contract Opportunities Notice. Number format must be upper case alpha and numeric only with no embedded spaces or special characters. FPDS will convert lower case letters to upper case, remove leading or trailing blank spaces, and remove any non-alphanumeric characters prior to validation.
4. Treasury Account Symbol - The Treasury Account Symbol is an optional data element made up of three parts: the Agency Identifier (2 characters); the Main Account (4 characters); and a Sub Account (3 characters) if one exists. As of June 28, 2019, the Treasury Account Symbol fields will be Not Applicable and will be grayed out. That includes all three parts: the Agency Identifier (2characters); the Main Accounts (4 characters); and a Sub Account (3 characters).
5. Initiative - The data element "Treasury Account System Initiative" has a drop down with 'American Recovery and Reinvestment Act' as the only value that can be selected. If this action is not 'American Recovery and Reinvestment Act' leave it as 'Select One'. As of June 28, 2019, the Initiative fiel will be Not Applicable and will be grayed out.

1. Enter data in the Dates section.

1. Date Signed - Enter the date that the transaction was signed. For a bilateral transaction, this is the later of the date signed by the Entity or the Contracting Officer. For a unilateral transaction, this is the date signed by the Contracting Officer.
2. Period of Performance Start Date - Enter the period of performance start date agreed to by the parties.
3. Last Date to Order - Enter the last date an order may be placed against this IDV.

1. Enter data in the Amounts section.

1. Action Obligation - Enter the net amount of funds (in dollars and cents) obligated or de-obligated by this transaction. If the net amount is zero, enter zero. If the net amount is a de-obligation, enter a minus sign in addition to the net amount.
2. Base and All Options Value (Total Order Value) - Enter the total value (in dollars and cents) of the base contract plus all options (if any).
3. Total Estimated Order Value - This field is Not Applicable for a Part 8 and Part 13 BPA.

1. Enter data in the Purchaser Information section.

You can change the defaults by clicking to get the Agency Selection Screen.

1. Enter data in the Entity Information section. For Part 13 BPA

Entity Registered in SAM

1. Enter the Unique Entity ID (UEI). The entity address, CAGE Code, and socio economic status will auto populate.

Note: The entity information will only auto populate if you have JavaScript turned on in your browser. If your agency does not allow JavaScript in your browser, when the document is saved the entity information will update to match the Unique Entity ID (UEI) you have entered.

1. In the Entity Information section, next to the Legal Business Name field, click . Use the lookup screen to locate an Entity by entering the following information:

• Legal Business Name
• Or Address Or nique Entity ID (DUNS) -->
• Or Unique Entity ID (UEI)

1. After entering the entity information, click .
   Note: If the entity name and address is used as the search criteria, more than one entity may display in the pick list. If the entity does not display, click and use other criteria like the Unique Entity ID (UEI) or the Doing Business As Name.

1. Click the radio button on the left to make your selection.

1. Click on the right to load your selection.

Entity Not Registered in SAM

1. If the entity is not registered in the System for Award Management (SAM), then select the FAR 4.1102 Exception by clicking the ellipsis . Note: This data element is the same as the "2 CFR Part 25 Exception" data element in FAADC. Note: The ellipsis button used to search for an entity -->
2. A pick list will display with a selection that defines the reason the Entity is not required to register in SAM. From the pick list, click the radio button on the left to make a selection:

• Awards made to foreign entities for work performed outside the United States, if it is impractical to obtain SAM registration.
• Classified contracts when registration in the SAM database, or use of SAM data, could compromise the safeguarding of classified information or national security.
• Contracting Officers deployed in the course of military operations, including, but not limited to, contingency operations as defined in 10 U.S.C. 101(a)(13) or humanitarian or peacekeeping operations as defined in 10 U.S.C. 2302(7).
• Contracting Officers conducting emergency operations, such as responses to natural or environmental disasters or national or civil emergencies, e.g., Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5121).
• Contracts to support unusual or compelling needs.
• Purchases that use a government-wide commercial purchase card as both the purchasing and payment mechanism, as opposed to using the purchase card only as a payment method.
• Micro-purchases that do not use the electronic funds transfer (EFT) method for payment and are not required to be reported (see subpart 4.6).

For a Part 8 BPA the entity information will be populated from the Referenced Federal Supply Schedule.

1. Enter data in the Contract Data section.

Civilian agencies may assume it is not a consolidated requirement if DOD has not specified this in the Interagency Agreement.

The above values will only be able to be selected if the "Date Signed" on the action is on or earlier than February 2, 2017. Beginning with the new values, the thresholds have been deprecated. Consolidated Contract is Required for both DoD and Civilian Agencies.

The new values for "Consolidated Contract" have changed for actions with the "Date Signed" on or after February 3, 2017.

Enter Code A, 'Consolidated Requirements' when the requirements meet the definition of "Consolidation" or "consolidated requirement" at FAR 2.101 but a written determination was not made because 1) the estimated value of the requirements were at or below $2 million OR 2) the requirements are bundled and a written determination for bundling is required. Enter Code B' Consolidated Requirements with Written Determination' when the requirements meet the definition of "Consolidation" or "consolidated requirement" at FAR 2.101 and a Written Determination is made in accordance with FAR 7.107-2. Enter Code C, 'Consolidated Requirements Under FAR 7.107-1(b) Exception' when the requirements meet the definition of "Consolidation" or "consolidated requirement" at FAR 2.101 but do not require a written determination in accordance with FAR 7.107-1(b) Exception. Enter Code D, 'Not Consolidated' when the requirements do not meet the definition of "Consolidation" or "consolidated requirement" at FAR 2.101.

1. Select 'Yes - Service where PBA is used' for contracts for services where:
   1. For FY 2004 and prior actions, a minimum of 80% of the anticipated obligations under the procurement must be performance based.
   2. For FY 2005 and later actions a minimum of 50% of the anticipated obligations under the procurements action must be performance based.
   1. Enter data in the Legislative Mandates section.
   1. Clinger Cohen Act - Select 'Yes' if the action is subject to the Clinger Cohen Act, otherwise select 'No'.
   2. Labor Standards (formerly Service Contract Act) - The data element is required on a Part 13 BPA. Part 8 BPA populates from the FSS. If the award is subject to Labor Standards (FAR 22.10) select 'Yes'. If the award is subject to the Labor Standards but the requirements at FAR 22.10 were not followed select 'No'. Select 'Not Applicable' if the dollar threshold is not met, the procurement does not involve services, or if one of the exemptions under 22.1003-3 or 22.1003-4 applies. FAR Clause 52.222-41 "Labor Standards" - that goes with the Service Contract Labor Standards (formerly Service Contract Act).
   3. Materials, Supplies, Articles, and Equip (formerly Walsh Healy Act) - The data element is required on a Part 13 BPA. Part 8 BPA populates from the FSS. If the award is subject to Materials, Supplies, Articles, and Equipment (FAR 22.60) then select 'Yes'. If the award is subject to Materials, Supplies, Articles, and Equipment but the requirements at FAR 22.608 and 22.610 were not followed then select 'No'. Select 'Not Applicable' if the procurement does not involve the manufacture or furnishing of supplies, or will be performed outside the U.S., Puerto Rico, or the U.S. Virgin Islands; or will not exceed the dollar threshold; or if one of the exemptions under FAR 22.604-1 and 22.604-2. FAR Clause 52.222-20 "Contracts for Materials, Supplies, Articles, and Equipment Exceeding $15,000" - that goes with Contracts for Materials, Supplies, Articles, and Equipment Exceeding $15,000 (formerly Walsh-Healey).
   4. Construction Wage Rate Requirements (formerly Davis Bacon Act) - The data element is required on a Part 13 BPA. Part 8 BPA populates from the FSS. If the award is subject to Construction Wage Rate Requirements (FAR 22.403-1) then select 'Yes'. If the award is subject to Construction Wage Rate Requirements but did not contain the clause 52.222-6 then select 'No'. Select 'Not Applicable' if the award does not meet the dollar threshold or is not for construction, alteration, or repair (including painting and decorating) of public buildings or public works within the United States. The FAR Clause 52.222-6 �Construction Wage Rate Requirements� � that goes with Construction Wage Rate Requirements (Construction) (formerly Davis Bacon Act.)
   5. Additional Reporting - There is a list of values for this data element. Select the value or values that apply to this action. Two or more values can be chosen, unless �None of the Above� is selected.
   1. Enter data in the Interagency Contracting Authority section.
   1. Interagency Contracting Authority - If the transaction is subject to the Economy Act, select 'Economy Act'. If the transaction is subject to the Other Statutory Authority, select the 'Other Statutory Authority' and provide the name of the authority in the available text field, Other Interagency Contracting Statutory Authority. If no Statutory Authority applies, select 'Not Applicable'.
   2. Other Interagency Contracting Statutory Authority - If the value selected in the Interagency Contracting Authority is 'Other Statutory Authority', then provide the name of the authority in this free form text field
   1. Enter data in the Contract Marketing Data section.
   1. Website URL
   2. Who can use
   3. Agency codes/Other Text
   4. Email Contact
   5. Individual Order/ Call Limit
   6. Fee For Use of Service
   7. Ordering Procedure
   1. Enter data in the Product or Service Information section.
   1. Product or Service Code - Pick the code that best identifies the product or service procured. If more than one code applies, then report the code that represents most of the ultimate contract value.
   2. Principal NAICS Code - Report the code that was used in the solicitation.
   3. Claimant Program Code � Not Applicable for a BPA.
   4. Bundled Contract -
      1. Select �Not Bundled� when the requirements do not meet the definition of �Bundling� at FAR 2.101.
      2. Select �Bundled Requirements� when the requirements meet the definition of �Bundling� at FAR 2.101.
      3. Select �Substantially Bundled Requirements� when the requirements meet the definition of �Bundling� at FAR 2.101 and has an estimated value outlined at FAR 7.107-4 Substantial Bundling.
      4. Select �Bundled Requirements Under a FAR 7.107-1(b) Exception� when the requirements meet the definition of �Bundling� at FAR 2.101 but do not require a written determination in accordance with FAR 7.107-1(b).
      1. Enter data in the Competition Info section.

      Following is the behavior for a Part 8 BPA.

      1. Extent Competed For Referenced IDV - This field is not available for direct data entry. This field is linked to the Extent Competed field.
      2. Extent Competed - Value for this data element will be populated from the Referenced Federal Supply Schedule.
      3. Source Selection Process - Click the dropdown and make a selection.
      4. Solicitation Procedures - Value for this data element will be auto populated with Subject to Multiple Award Fair Opportunity.
      5. IDV Type of Set Aside - System Generated
      6. Type of Set Aside - Value for this data element will be populated from the Referenced Federal Supply Schedule.
      7. Type of Set Aside Source - System Generated
      8. Evaluated Preference - Value for this data element will be populated from the Referenced Federal Supply Schedule.
      9. SBIR/STTR - Click the dropdown and make a selection.
      10. Fair Opportunity/Limited Sources - Click the dropdown and make a selection.
      11. Other Than Full and Open Competition - Value for this data element will be populated from the Referenced Federal Supply Schedule.

      Following is the behavior for a Part 13 BPA.

      1. Extent Competed For Referenced IDV - This field is not available for direct data entry. This field is linked to the Extent Competed field.
      2. Extent Competed - This data element is Not Applicable and will be grayed out.
      3. Source Selection Process - This data element is Not Applicable and will be grayed out.
      4. Solicitation Procedures - This data element is Not Applicable and will be grayed out.
      5. Type of Set Aside - This data element is Not Applicable and will be grayed out.
      6. Evaluated Preference - This data element is Not Applicable and will be grayed out.
      7. SBIR/STTR - Click the dropdown and make a selection.
      8. Fair Opportunity/Limited Sources - This data element is Not Applicable and will be grayed out.
      9. Other Than Full and Open Competition - This data element is Not Applicable and will be grayed out.
      10. Commercial Products or Services Acquisition Procedures - Click the dropdown and make a selection.
      11. A-76 Action - For a Part 13 BPA Select 'Yes' if the contract action resulted from an A-76/Fair Act competitive sourcing process, otherwise select 'No'. The data populates from the referenced FSS, on a Part 8 BPA. As of 10/29/2022, the A-76 Action field is Not Applicable for all record types where the field was previously open, and this value will be blank for Awards referencing applicable FSS records with a Date Signed on or after the aforementioned date.
      12. Contract Opportunities Notice - If the transaction is subject to Contract Opportunities Notice, then select 'Yes'. If the transaction is subject to the FAR 5.102 or 5.202 exceptions, then select 'No'. If the Action Obligation on the transaction is less than or equal to $25K, then select 'Not Applicable'.
      13. Local Area Set Aside - This is required for a Part 8 BPA. Select 'Yes' if preference to the local firms is given through a local area set-aside. Select 'No' if a local area set-aside is not applicable. (FAR 6.207). This field is Not Applicable for a Part 13 BPA.
      14. Number of Offers Received - This is required for a Part 8 BPA. Enter the actual number of offers received. This field is Not Applicable for a Part 13 BPA.
      15. Number of Offers Source - System Generated
      16. Small Business Competitiveness Demonstration Program will be derived based on the NAICS code, referenced IDV and the entity business type.
      17. Simplified Procedures for Certain Commercial Products and Commercial Services - For a Part 8 BPA the value will propagate from the Referenced Federal Supply Schedule. The field is Not Applicable for a Part 13 BPA.
      1. Enter data in the Preference Programs/Other Data section.
      1. Contracting Officer Business Size Determination - Report the Contracting Officer's determination of whether the selected entity is a small business for this contract.
      2. Subcontract Plan - This data element is not applicable for a Part 8 BPA, and is required for a Part 13 BPA.
      1. Click . >>--> >>-->
      NOTE: Unless otherwise stated the fields apply to both Part 8 and Part 13 BPAs. If an FSS is entered as the Referenced IDV, the appropriate fields will open (Part 8 BPA). Likewise, if the Referenced IDV is not an FSS, the appropriate fields will open (Part 13 BPA).