California's New Employee Registry

As an employer, you play a vital role in the success of California’s New Employee Registry.

A New Hire Reporting Program

As an employer, you have a vital role in the success of California’s New Employee Registry.

Under the New Employee Registry program:

• Employers report their newly hired employees to the New Employee Registry. California matches new hire reports against child support records to help fine parents to set wage withholding orders or enforce existing orders.
• The information is also sent to the National Directory of New Hires to find late payments in other states. Nearly 30 percent of child support cases involve parents who do not live in the same state as their children.

California law defines a person as a rehire if both:

• T he employer and employee relationship ended .
• T he returning person had been separated from that same employer for at least 60 consecutive days.

Employers are required by law to report all newly hired or rehired employees to the New Employee Registry (NER) within 20 days of their start-of-work date. The start-of-work date is the first day services were performed for wages.

Reporting Requirements

All California employers must report all of their new or rehired employees who work in California to the New Employee Registry within 20 days of their start-of-work date, which is the first day of work. Any employee who is rehired after a separation of at least 60 consecutive days must also be reported within 20 days. Employers who report electronically through e-Services for Business must submit two files each month that are not less than 12 days and not more than 16 days apart.

No report should be submitted if there are no new or rehired employees to report.

You are required by law to report the following:

Employers must report:

• California employer payroll tax account number.
• Branch Code (complete only if employer was assigned a Branch Code number).
• Federal employer identification number.
• Business name and address.
• Contact person and phone number.

Employees must provide:

• First name, middle initial, and last name.
• Social Security number.
• Home address.
• Start-of-work date.